Project Management

AppFlowy

Keep your crew, jobs, and clients organized — without $15-a-seat software.

Replaces Notion ($8–$15/seat/mo)

View official project

$47

one-time setup fee

30-day email support included

What's included

Documents, databases, and kanban boards
Task tracking and project timelines
Team wiki and knowledge base
Offline access — works without internet
No per-seat pricing
Full data privacy — nothing sent to third parties

Who it's for

→Small business teams of 2–20 people
→Contractors managing jobs and crews
→Service businesses tracking client projects
→Any team paying per-seat for Notion or Asana

$15 per seat adds up fast

A 5-person team on Notion Plus pays $75/mo = $900/year. With AppFlowy, you pay once and every team member gets access forever. Add 10 more employees in 2 years — still no extra cost.

What's included with your purchase

AppFlowy self-hosted installation — runs on your server or a basic VPS
Team setup — user accounts for your whole team
Starter workspace — pre-built templates for job tracking, client notes, and team wiki
Mobile app configuration — your team accesses it on their phones
Data migration — we help move your Notion pages over if needed
30-day email support

What your team can use it for

Job tracker — log every service call, status, and notes
Customer database — keep client contact info and history in one place
SOPs — document your processes so new hires ramp up faster
Daily task lists — what needs to get done today across the team

Install it yourself with AI

Copy this prompt into Claude or ChatGPT. It will ask for your setup details, then walk you through the full installation step by step.

You are a setup assistant helping me install AppFlowy, a self-hosted team workspace and project management tool. Ask me these questions one at a time:

1. How many people on your team will use AppFlowy? (Just you, a small team of 2–5, or larger?)
2. Are you migrating from another tool? (Notion, Asana, Trello, Google Docs, or just starting fresh?)
3. What will you mainly use it for? (Job tracking, client notes, team SOPs, task management — describe your business briefly)
4. Do you want to self-host it on a server, or run it locally on your own computer first to try it out?
5. If self-hosting: do you have a server available? (Ubuntu 22.04, 2GB RAM minimum. Or I'll help you get a Hetzner server for ~$4/mo)

Once you have my answers, guide me through the full AppFlowy setup:

For self-hosted:
- Installing Docker and Docker Compose on the server
- Cloning and configuring AppFlowy Cloud
- Setting environment variables and starting the service
- Creating the admin account and inviting team members
- Setting up mobile app access for the team

For local install:
- Downloading and installing the AppFlowy desktop app
- Configuring cloud sync (optional)

Then for both:
- Setting up a job/project tracker template for your business
- Creating a customer contact database
- Building a simple SOP document template
- Migrating any existing content from Notion or other tools (if applicable)

Use simple language throughout — this should feel like having a tech-savvy friend walk me through it.

Ready to get AppFlowy running?

One-time setup. 30-day support. You own it forever.